Meeting minutes are prepared, distributed and recorded timely and are kept on file in the corporate office of High Sierra Management.

• Meetings will be organized and conducted by High Sierra Management's trained managers in accordance with the governing documents, the Developer and Board of Directors. This will include preparing, distributing and notification of meeting notices, agendas and meeting packets. Delivery methods will be determined by the Developer or Board of Directors. All information will be delivered one (1) week prior to any scheduled meeting to allow for thorough review.

• All official correspondence on behalf of the HOA Board, Special Committees and other officially recognized entities will be on the community's letterhead and delivered pursuant to the governing documents.

• All community matters including, but not limited to, insurance agencies, legal counsel, local and State government, vendors, etc., will be communicated through the management company and management team.

• All records dealing with the business of the Association are maintained and updated as necessary. High Sierra Management prides itself on its dedicated employees and their diligence in this area of expertise.

• New owner welcome packets will be distributed in a timely manner. This effort is coordinated with the title companies for transfer information.

• The distribution of all Association communication including, but not limited to newsletters, flyers, postcards, special notices and community promotions will be managed by the management team.

• High Sierra Management has the ability to provide monthly Board meeting packets electronically.